How to Make a Drop-Down List in Google Sheets

Drop-down lists are a great way to restrict the input that users can enter into a cell. They can also be used to provide a list of options for users to choose from.

In Google Sheets, you can make a drop-down list using the Data Validation feature.

To make a drop-down list in Google Sheets, follow these steps:

  1. Select the cell or cells where you want to add the drop-down list.
  2. Click Data > Data Validation.
  3. In the Data Validation dialog box, select the List option from the Allow drop-down list.
  4. In the Source box, enter the list of options that you want to include in the drop-down list.
  5. Click OK.

The drop-down list will be displayed in the cell. When users click the drop-down arrow, they will see a list of options that they can choose from.

Here are some additional tips for making drop-down lists in Google Sheets:

  • You can use the Ctrl + Shift + L keyboard shortcut to open the Data Validation dialog box.
  • You can also use the Data > Data Validation menu option to open the Data Validation dialog box.
  • You can use the Data validation button in the toolbar to quickly add a drop-down list.

Creating a drop-down list from a range of cells

If you have a range of cells that contains a list of options, you can use that range to create a drop-down list.

To create a drop-down list from a range of cells, follow these steps:

  1. Select the cell or cells where you want to add the drop-down list.
  2. Click Data > Data Validation.
  3. In the Data Validation dialog box, select the List option from the Allow drop-down list.
  4. In the Source box, enter the range of cells that contains the list of options.
  5. Click OK.
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The drop-down list will be displayed in the cell. When users click the drop-down arrow, they will see a list of options from the specified range of cells.

Creating a drop-down list from a formula

You can also create a drop-down list from a formula. This can be useful if you want to dynamically update the list of options based on the data in your spreadsheet.

To create a drop-down list from a formula, follow these steps:

  1. Select the cell or cells where you want to add the drop-down list.
  2. Click Data > Data Validation.
  3. In the Data Validation dialog box, select the List option from the Allow drop-down list.
  4. In the Source box, enter the formula that you want to use to generate the list of options.
  5. Click OK.

The drop-down list will be displayed in the cell. When users click the drop-down arrow, they will see a list of options generated by the formula.

Here are some examples of how you might use drop-down lists in Google Sheets:

  • You could create a drop-down list of states or countries to make it easier for users to enter a location.
  • You could create a drop-down list of products or services to make it easier for users to select an item.
  • You could create a drop-down list of options for a survey or questionnaire.

If you are having trouble making a drop-down list in Google Sheets, here are a few things to check:

  • Make sure that you have selected the correct range of cells.
  • Make sure that the formula that you are using to generate the list of options is correct.
  • Try using the Ctrl + Shift + L keyboard shortcut instead of the mouse.

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